Admissions Procedure

Application terms and conditions

An “Admissions for Entry Form” must be completed by each applicant.

You can apply on-line via this website.

The main criterion for entry in the school is the age of the student. Parents with children over the age of 6 should not apply unless their child has attended a Greek School before and is capable of reading and writing.

You must first register. CLICK HERE to register now and then start your application.

All applications are subject to a £20 application fee. The school must be in possession of a completed registration form and a completed Medical Form, in order for any pupil to be admitted. We must also have received a deposit of £200.00.

Refund Policy
The application fee is non-refundable.

TERMS AND CONDITIONS

Definitions

“Acceptance deposit” means a deposit as shown in the fees list for the relevant year which will be payable when the Parent accepts the offer of a place.

“Fees in lieu of Notice” means: full term fees at the rate applicable for the next Term following Withdrawal and not limited to the parental contribution in the case of a scholarship, exhibition, bursary or other award or concession.

“Parent” shall include one or both parents of the pupil and persons in the position of legal guardian for the time being;

“Pupil” shall include one or more siblings from the same family;

The “School Year” is deemed to start on September 1st;

“Term”: means the period between and including the first Saturday and last Saturday of the relevant school term;

Acceptance Deposit

Offer of a place and deposit: The Acceptance Deposit will be retained in the general funds of the School until the Pupil leaves, and will be repaid by means of a credit without interest on condition that the final payment of fees or other sums due to the School on leaving have been settled in full by the Parent.

The Parent has the option of donating the deposit to the school.

Payment of Fees by a Third Party

An agreement with a third party (such as a grandparent) to pay the fees or any other sum due to the School does not release the Parent from liability.  The Parent of the Pupil is ultimately responsible for the payment of the School fees.  The School reserves the right to refuse a payment from a third party.

Notice of Withdrawal

A Full Term’s Notice must be given in writing to the Registrar by the Parent of the Pupil.  The notice must be sent ideally before the start of the Pupil’s final term or at any rate no later than the second Saturday of that term.  Any notice received after the second Saturday of term is considered not to be a Full Term’s Notice and therefore the Parent will be liable for the following term’s fees or Fees in lieu of Notice.

For the sake of clarity, if there is any money owed to the School and all or any part of the Fees in lieu of Notice remain unpaid; the Acceptance Deposit will be retained by the School in full.

In the event of a Pupil not taking up the offer of a place after the deposit has been paid, the school will retain a 30% administrative fee and will return the remainder to the Parent.

Cases of serious illness or genuine hardship may receive special consideration on written request.  .

The Registrar will confirm receipt of the Notice. If she does not, the Parent should contact her and resend his/her notice.

Termination, Suspension and Expulsion

The School may terminate this agreement with one Term’s Written Notice sent by email and the Parent must confirm receipt of this. The School also reserves the right to expel or suspend a Pupil who is misbehaving (in the opinion of the School) with immediate effect.

The School will not terminate the contract without good cause and full consultation will take place with the Parent and also the Pupil (if of sufficient maturity and understanding) in accordance with the terms provided below.

Exclusion for Non-Payment

The School reserves the right to exclude the Pupil on 3 days’ written notice if Fees are overdue for payment or if the Parent fails to provide information reasonably requested by the School about the identity of the payer of any Fees or the source of the funds. If the Pupil is excluded for a period of 28 days, she will be deemed withdrawn without Notice and a Term’s Fees in lieu of Notice will be payable. Exclusion in these circumstances is not a disciplinary matter and the right to a Governors’ Review will not normally arise. The School may withhold any information, character references or property while Fees remain overdue where it is lawful to do so.

The School reserves the right to request a Pupil to leave the School with immediate effect and in such circumstances the deposit may be retained by the School in full.

Expulsion

The Pupil may be formally expelled from the School if it is proved on the balance of probabilities that the Pupil has committed a very grave breach of School discipline or a serious criminal offence. Expulsion is reserved for the most serious breaches. The Headmistress shall act with procedural fairness in all such cases. The Headmistress’s decision shall be subject to a Governors’ Review if requested by the Parent. The Parent will be given a copy of the Review procedure current at the time. The Pupil shall be suspended from the School pending the outcome of the Review

Fees following Expulsion

If the Pupil is expelled, there will be no refund of the Acceptance Deposit or of Fees for the current or past terms. There will be no charge to Fees in lieu of Notice but, save for any contrary provisions in any other agreement made between the Parent and the School, all arrears of Fees and any other sum due to the School will be payable.

Miscellaneous

Insurance

The Parent is responsible for insurance of the Pupil’s personal property whilst at School or on the way to and from School or any School-sponsored activity away from School premises.

School’s liability

Unless there has been gross negligence, wilful misconduct or deliberate default, the School does not accept responsibility for accidental injury or other loss caused to the Pupil or Parent or for loss or damage to property.

Emergency Medical Treatment

The Parent authorises the Headmistress to consent on his/her behalf to the Pupil receiving emergency medical treatment by an appropriately qualified person as necessary for the Pupil’s welfare and if the Parent cannot be contacted in time.

Transport

The Parent consents to the Pupil travelling by any form of public transport and/or in a motor vehicle driven by a responsible adult who is duly licensed and insured to drive a vehicle of that type.

Learning Difficulties

The Parent should be aware that St Sophia’s School is a once a week community school and is therefore not able to cater to special learning needs in the same way that a full time school can.  The Parent shall notify the Registrar when completing the School’s Registration form or subsequently in writing if he/she becomes aware or suspects that the Pupil has a learning difficulty. The Pupil’s place may be cancelled, or, once the Pupil has started, the Parent may be asked to withdraw the Pupil, without further charge if, in the professional judgement of the Headmistress and after consultation with the Parent and the Pupil (where appropriate), the School is unable to provide adequately for the Pupil’s special educational needs.

Fee Increases

Fees are reviewed annually and are subject to increase from time to time. If the Parent receives less than a term’s notice of a Fees increase they may give to the School written Notice of Withdrawal of the Pupil within 21 days and will not be liable to pay Fees in lieu of Notice and the Acceptance Deposit will be refunded without interest less any sums owing to the School.